Top Features That Make ElimuTrack a Complete School Management Solution
ElimuTrack is a powerful, all-in-one school management system built to transform how educational institutions operate—academically, administratively, and financially. It brings together dozens of modules in one…
ElimuTrack is a powerful, all-in-one school management system built to transform how educational institutions operate—academically, administratively, and financially. It brings together dozens of modules in one platform to save time, reduce costs, and improve productivity. Whether you run a day school, boarding school, group of schools, or an academy, ElimuTrack adapts to your specific needs.
1. Student Information System
ElimuTrack maintains full student profiles, including admission details, personal info, academic history, guardian contacts, medical records, discipline history, and co-curricular involvement. Search, filter, and update records easily in real time.
2. Academic Management
Manage all academic workflows including class creation, subject assignment, curriculum alignment (CBC, 8-4-4, international), lesson planning, and grading. Customize report cards, grading scales, and generate academic reports per term or year.
3. Attendance and Absenteeism Monitoring
Daily, weekly, and monthly attendance can be marked manually or via biometric/RFID integrations. Automatic SMS alerts notify parents instantly when a student misses class, enhancing student safety and accountability.
4. Fees Management and Accounting
Generate invoices, receipts, fee structures, discounts, penalties, and statements per student or class. Includes full ledger management, expense tracking, income reports, and integration with M-Pesa, bank transfers, and card payments.
5. Parent Portal and SMS Communication
Parents access a dedicated portal to view fee balances, results, attendance, announcements, and homework. SMS alerts are sent for absences, fee reminders, exam dates, meetings, and more—whether they’re online or not.
6. Teacher Portal
Each teacher has a portal to manage lessons, mark attendance, upload results, assign homework, and track academic progress. Lesson planning and student evaluations are also included.
7. Exam Management and Report Cards
Set up exams, capture marks, calculate grades, and auto-generate beautiful report cards. Supports subject grading, class averages, ranking, teacher comments, and digital or printable formats.
8. Timetable and Calendar
Easily create and manage daily timetables for all classes, teachers, and facilities. School events, holidays, exams, and activities are managed via a dynamic school calendar accessible to staff and parents.
9. Human Resource and Payroll
Manage staff records, employment details, qualifications, payroll, deductions, benefits, leave management, appraisals, and timesheets. Automatically generate payslips and reports for each month.
10. Library Management
Catalog books, track borrowers, manage book issues/returns, apply fines for overdue books, and monitor reading history. Students and teachers can also reserve books online.
11. Transport Management
Define routes, assign students to buses, track pickup/drop-off points, manage driver records, vehicle maintenance, fuel usage, and SMS notifications for transport updates.
12. Hostel and Boarding
Manage hostel capacity, room allocation, dorm supervisors, boarding inventory, and student welfare records. Assign students by gender, class, or preference and track who is in/out at any time.
13. Inventory and Asset Management
Track assets such as lab equipment, sports gear, computers, furniture, and learning materials. Record purchases, allocations, depreciation, and maintenance logs.
14. Cafeteria and Meal Tracking
Manage meal plans, dietary restrictions, student meal payments, and kitchen stock. Record daily feeding, track balances, and manage stock usage to reduce wastage.
15. Online Learning (LMS)
Upload class notes, eBooks, assignments, and video lessons. Create quizzes, grade online assessments, and allow students to learn remotely. Ideal for digital readiness and blended learning.
16. Co-curricular Management
Record clubs, sports teams, music, drama, and other student activities. Track participation, performance, and awards to build full student profiles beyond academics.
17. Multi-Campus Support
Easily manage multiple schools under one account. View performance, finance, staff, and academics for each branch while maintaining centralized control and standardized reports.
18. Store and Procurement
Handle purchase requisitions, vendor management, orders, quotations, approvals, and inventory levels. Automates and secures procurement workflows for transparency and budgeting.
19. Document Management
Upload and store digital files like ID cards, student reports, CVs, letters, admission forms, and contracts. Access files anytime and eliminate paperwork loss.
20. Discipline and Counseling
Track behavior cases, disciplinary actions, and guidance sessions. Maintain behavior logs and counseling history to support students’ personal development and conduct.
21. SMS and Email Notifications
Send automatic or manual updates to students, parents, or staff. Fee reminders, exam alerts, meetings, transport delays, or emergency notices are delivered instantly through SMS or email.
22. Custom User Roles
Define custom access roles for admins, accountants, teachers, clerks, librarians, parents, students, and others. Maintain data privacy and ensure every user sees only what they need.
23. Performance Reports and Analytics
Get intelligent reports on student grades, class averages, attendance trends, staff performance, fee collections, and more. Export in PDF, Excel, or print for board meetings.
24. Admissions and Enrollments
Digitize the entire admission process. Accept applications, approve enrollments, assign students to classes, and capture all records with ease.
25. Mobile-Friendly and Cloud-Based
Access ElimuTrack from any device—desktop, tablet, or phone. No installation required. All data is securely backed up and encrypted in the cloud.
26. Custom Branding and Localization
Add your school logo, color theme, and terminology. Tailored for Kenyan schools with support for KNEC, CBC, and local payment systems.
ElimuTrack is more than a school management system — it’s a complete school operations platform built for growth, efficiency, and transparency. With all features integrated into one secure dashboard, schools can reduce workload, improve parent engagement, and focus more on delivering quality education.
